10 tips to avoid PowerPoint disasters


Posted By: Thomas Shaw, 9:55pm Tuesday 06 January 2009

I have been preparing my presentation for the Inspecht HR Futures Conference in late Feb. Oh my... thatís less than 2 months away. But I came across an interesting article on SmartCompany - 10 tips to avoid PowerPoint disasters

For more information about the upcoming Inspecht HR Futures Conference http://hrfutures.inspecht.com.au

You may think these tips are quite basic, but anything can happen on the day. Readers might also want to have a read of these tips http://www.skillsworkshop.net/a4.html

10 tips to avoid PowerPoint disasters, Smart Company
http://www.smartcompany.com.au/Blog/Paul-Wallbank/20080901-10-tips-to-avoid-PowerPoint-disasters.html
  1. Check the power: Is the laptop plugged in and is the power on?
  2. Disable power saving and screen savers: A system kicking into sleep mode is irritating enough, but Iíve seen a presentation stop when a password protected screen saver came on and no-one in the room knew the word to unlock it. Turn off all the power saving features or crank up the time settings to the maximum.
  3. Turn off updates and scans: Run virus scans and system updates before the presentation. Turn off all scanners or update tools while you are presenting.
  4. Donít run any unnecessary programs: Constant ďyouíve got mailĒ type noises are distracting, also you do not want an embarrassing instant message from your idiot brother-in-law popping up as you give your call to action.
  5. Keep it simple: Exotic fonts and rare graphics increase the likelihood something will go wrong. Watch your image sizes too as well as many computers struggle with big graphics.
  6. Test your presentation: Get to the venue early and test your show on the venueís system. Just because it works on your computer doesnít mean it will on someone elseís. This is particularly true if the venue uses a different presentation package to yours.
  7. Clean up your system: If you are using your own system, give it a good clean out the day before. Clear out the browsing history just before the presentation.
  8. Test your equipment before the show: If you are bringing your own technology such as mouse/pointer combo device, install it before you take the stage. The famous Bill Gates Blue Screen of Death when showing a preview of Windows 98 is the poster child for what can go wrong when you donít test beforehand.
  9. Check your connections: Personally I like to avoid accessing the net during presentations, but if you need net access, check you have it before putting your show together and test it at the venue.
  10. Call for help: The moment you notice something not working right, raise the alarm. If something starts beeping or spewing toxic smoke, itís probably a good idea to let the organiser know about it before the sprinkler system goes off.
Need a good laugh, there are some funny videos on YouTube.